We are
Minster Matters (“MM/we/us/our”)
At MM we are
very serious about protecting your privacy. Your trust
is our most important asset. This privacy policy
explains how MM may collect information from you via our
website and how that information may be used
subsequently. If you have any queries in relation to
this privacy policy please contact:-
editor@minstermatters.org.uk
By browsing and using our website you agree to this policy governing your use of the website. If you do not accept this policy, you must not use our website.
This policy
applies only to this website and not to other websites
to which we provide links.
These
websites are not subject to our privacy policy. You are
advised to read the privacy policy of such other
websites.
We may
change our privacy policy from time to time without
notification and you should regularly review this policy
when you visit our site.
Collection of
personal information
We will only collect personal information from you
(such as name, address, telephone number, email address
etc) that you have provided voluntarily to us either by
completing registration or enquiry forms or sending
emails to us. Please do not submit your personal data to
us if you do not wish us to collect it.
We do not
use cookies on our website.
Examples of where we may collect your personal information include (without limitation):
If you enter a contest or promotion we ask for your name, address and e-mail address. This is so we can run the contest effectively and tell you if you have won.
If you order a product or service from us we may ask for information including your name, e-mail address, delivery and billing address.
Sometimes we
may ask for your telephone number. These details allow
us to process your orders efficiently.
Use of your
information
You agree that we may obtain, hold, correlate,
merge and use your information (including personal
information) for the purpose of providing you with our
services and ancillary services and for our internal
business purposes. These include (without limitation):
Personalising your visits to the site and developing
the design and style of the site to improve our
services to you.
To inform you about the latest
changes to our website, products, services or
promotional offers that you might find interesting.
Communication (and personalising such communication)
with you from MM, and from other reputable and
trustworthy third parties (if you have agreed to
such) informing you if you have been successful in any of
the competitions or promotions.
Compiling customer reviews.
For
market research purposes.
To
prevent you from posting illegal, offensive or
objectionable comments on our sites.
For
strategic development.
For any purpose required by law or regulation.
For accounting purposes.
Sharing
Information
With your consent, we may supply personal information to
third parties.
We reserve the right to access and to disclose personal
information to comply with applicable laws and lawful
government requests or requests by applicable regulatory
bodies to operate our systems properly or to protect
either ourselves or our other users.
Monitoring emails
We may monitor and keep records of email communications which you send to us and other
communications with you in accordance with this policy and our other business interests.
Safeguards and
Security
No data transmission over the internet can be entirely
secure, and therefore we cannot guarantee the security
of your personal information and/or use of our site.
However we use our reasonable endeavours to protect the
security of your personal information from unauthorised
access.
In addition
to our safeguards your personal information is protected
in the UK by the Data Protection Act. This provides that
the information which we hold about you should be
processed fairly and lawfully and should be accurate,
relevant and not excessive. The information should,
where necessary, be kept up to date and not retained for
longer than is necessary. Please help us to keep your
personal information accurate by keeping us updated of
your details.
For more
information on the Data Protection Act and the
Information Commissioner please see:- http://www.informationcommissioner.gov.uk
Retaining and deleting personal data
Personal data that we process for any purpose or
purposes shall not be kept for longer than is
necessary for that purpose or those purposes.
We will retain your personal data as
follows:
Names, addresses, telephone numbers and email
addresses will be retained for a maximum period of
one year
following closure of business between both parties.
Notwithstanding the other provisions of
this Section 6, we may retain your personal data where
such retention is necessary for compliance with a
legal obligation to which we are subject, or in order
to protect your vital interests or the vital interests
of another natural person.
Amendments
We may update this policy from time to
time by publishing a new version. You should check our
website occasionally to ensure you are happy with any
changes to this policy. We may notify you of changes
to this policy by email; through a private messaging
system on our website or by post.
Your rights
Some of the rights are complex, and not all of the details have been included in our
summaries. Accordingly, you should read the relevant
laws and guidance from the regulatory authorities for
a full explanation of these rights.
Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the
right to complain to a supervisory authority; and
(h) the
right to withdraw consent.
You have the right to confirmation as to
whether or not we process your personal data and,
where we do, access to the personal data, together
with certain additional information. That additional
information includes details of the purposes of the
processing, the categories of personal data concerned
and the recipients of the personal data. Providing the
rights and freedoms of others are not affected, we
will supply to you a copy of your personal data. The
first copy will be provided free of charge, but
additional copies may be subject to a reasonable fee.
You have the right to have any inaccurate
personal data about you rectified and, taking into
account the purposes of the processing, to have any
incomplete personal data about you completed.
In some circumstances you have the right
to the erasure of your personal data without undue
delay. Those circumstances include: the personal data
are no longer necessary in relation to the purposes
for which they were collected or otherwise processed;
you withdraw consent to consent-based processing; you
object to the processing under certain rules of
applicable data protection law; the processing is for
direct marketing purposes; and the personal data have
been unlawfully processed. However, there are
exclusions of the right to erasure. The general
exclusions include where processing is necessary: for
exercising the right of freedom of expression and
information; for compliance with a legal obligation;
or for the establishment, exercise or
defence of legal claims.
In some circumstances you have the right
to restrict the processing of your personal data.
Those circumstances are: you contest the accuracy of
the personal data; processing is unlawful but you
oppose erasure; we no longer need the personal data
for the purposes of our processing, but you require
personal data for the establishment, exercise or
defence of legal claims; and you have objected to
processing, pending the verification of that
objection. Where processing has been restricted on
this basis, we may continue to store your personal
data. However, we will only otherwise process it: with
your consent; for the establishment, exercise or
defence of legal claims; for the protection of the
rights of another natural or legal person; or for
reasons of important public interest.
You have the right to object to our
processing of your personal data on grounds relating
to your particular situation, but only to the extent
that the legal basis for the processing is that the
processing is necessary for: the performance of a task
carried out in the public interest or in the exercise
of any official authority vested in us; or the
purposes of the legitimate interests pursued by us or
by a third party. If you make such an objection, we
will cease to process the personal information unless
we can demonstrate compelling legitimate grounds for
the processing which override your interests, rights
and freedoms, or the processing is for the
establishment, exercise or defence of legal claims.
You have the right to object to our
processing of your personal data for direct marketing
purposes (including profiling for direct marketing
purposes). If you make such an objection, we will
cease to process your personal data for this purpose.
You have the right to object to our
processing of your personal data for scientific or
historical research purposes or statistical purposes
on grounds relating to your particular situation,
unless the processing is necessary for the performance
of a task carried out for reasons of public interest.
To the extent that the legal basis for
our processing of your personal data is:
(a) consent;
or
(b) that
the processing is necessary for the performance of a
contract to which you are
party or in order to take steps at your request prior
to entering into a contract,
and such processing is carried out by
automated means, you have the right to receive your
personal data from us in a structured, commonly used
and machine-readable format. However, this right does
not apply where it would adversely affect the rights
and freedoms of others.
If you consider that our processing of
your personal information infringes data protection
laws, you have a legal right to lodge a complaint with
a supervisory authority responsible for data
protection. You may do so in the EU member state of
your habitual residence, your place of work or the
place of the alleged infringement.
To the extent that the legal basis for
our processing of your personal information is
consent, you have the right to withdraw that consent
at any time. Withdrawal will not affect the lawfulness
of processing before the withdrawal.
You may exercise any of your rights in
relation to your personal data by written notice to
us.
Our details
Our website is owned and operated by
MINSTER MATTERS.
Our principal place of business is: Minster Library
& Neighbourhood Centre,
4A Monkton Road, Minster-in-Thanet
CT12 4EA
You can contact us:
(a)
by post, to the postal address given above;
(b)
using our website contact form (if one is
available);
(c)
by telephone, on the contact number 07864 345 019; or
(d) by email, using the email address: editor@minstermatters.org.uk
